Guidelines

The ASEE Diversity Recognition Program is a collective effort based on a process of continuous improvement – its overall goal is to help our engineering, engineering technology, and computing programs promote diversity, equity, and inclusion in our colleges and ultimately in the workplace. Our individual Diversity, Equity, and Inclusion Plans are the heart of the program, and the collective impacts of our efforts should ultimately surface in the data that ASEE collects and makes available to the public.

The application process and the recognition are completely voluntary.  This is not a ranking program.  In this first year of the program, recognition will be available at the Bronze level only with some institutions recognized as exemplars. The “exemplar” status was created as a way to indicate that the reviewers feel the institutional application is exceptional either in the coherency of the plan, in the originality or fidelity of the implementation, or in the outcomes achieved. “Exemplary” means that the institution can serve as a role model to others. It does not indicate the institution will or should be considered Silver or Gold in the next phase of implementation.

 

APPLICATION INSTRUCTIONS

Please adhere to these guidelines as you construct your application. There are five parts of this application, each explained in the sections below.

  1. Online Application Form.
  2. The Cover Letter
  3. The Diversity, Equity, and Inclusion Plan, which will be submitted either as an Appendix to the Narrative (in a single pdf), or as a separate pdf. If your DEI plan is not separate from that of the overall institution, you may attach the institutional plan; but your Narrative should indicate how your College will be implementing the institutional plan.
  4. The Narrative including demographics. This section should not exceed 10 pages.
  5. Payment information for the application fee of $375 will be required once you submit online.

 *If you are resubmitting an application, please follow the updated guidelines and submit through the online portal

Part 1: Online Application Form

As part of your online submission, the following information is required. You’ll enter it into the form on the application portal.

Program Information and Pledge Affirmation

a.  College/School/Program Name
b.  University Name
c.  Dean or Program Head’s Name
d.  Preferred contact for administrative information (the submitter) (including email address and phone)
e.  Date of application submission
f.  Affirm that your college/school/program’s dean/program current head has committed to the pledge and that their name appears on the ADRP signature website. If the current dean has not signed the pledge yet, follow this link to add their name.

A maximum of two PDFs may be uploaded to the application portal (the Narrative and the DEI Plan).

 

Part 2: Cover Letter

The cover page of your application should be a signed and dated letter from the dean affirming their support of the application to the ADRP.  Please  use the text provided below on your institutional letterhead.

I, (name of Dean), am in full support of this application to the ASEE Diversity Recognition Program (ADRP).  [Date]

 

Part 3: Your Diversity, Equity and Inclusion Plan (Upload as a separate pdf or include in Narrative as an Appendix)

Signing the Dean’s Diversity Pledge commits the College to developing a Diversity Plan for its engineering programs, utilizing best practices as documented by many national organizations and practitioners (see the resources page). The plan should articulate the definition and the vision of diversity and inclusiveness  for the institution; assess its need or justification; provide a statement of priorities, goals and initiatives; commit to equity, implicit bias and inclusion training across the school; define accountability; and discuss metrics and means of assessing the plan through various means.

Diversity, equity and inclusion plans will have local attributes – every plan will be different, and every application will be different. Awards are made in recognition of the institution’s commitment, fidelity, and success at developing and implementing its own plans.

The Diversity Pledge [https://diversityrecognition.asee.org/background/] also commits the institution to developing K-14 plans, faculty diversity plans, and partnerships between different types of institutions.

You may check if your current dean has signed the pledge by viewing the most up-to-date list here.  If your current dean needs to sign the pledge, they may do so here.

 

Part 4:  Narrative (10 page limit) (Upload pdf)

Your narrative should be based around the DEI plan of your College. Consider the entire application to be an explication of the plan. Discuss the institutional context for the plan, your progress on implementing the plan, and outcomes of the activities to date. See Data Section below.

There should be alignment between the plan and the narrative; include descriptions of the activities and outcomes of your plan to date.  Indicate the extent of infrastructure in your College which supports the attainment of your DEI goals and initiatives. Every institution has different levels of fiscal and human resources – but all institutions can describe where the locus of responsibility lies for fulfilling the plan.

Aspects of diversity, equity, and inclusion should be addressed independently in your plan, and if not, they should be addressed in your narrative. DEI considerations may apply to students, faculty, and staff or administration. Your institution may be focusing its DEI implementations at the current time in one or more aspects of DEI with different relevant populations, so discuss specifically the implementations and outcomes within the three-year window. Present demographics relevant to your story.

The DEI plan from (Part 3) can be attached to the narrative as an Appendix or uploaded as a separate pdf.

Include Data on Diversity, Equity, and Inclusion

The Narrative must include three years of demographics for your College. The table below includes the minimum data to include; if your DEI plan focuses on other groups of people (such as post-docs, staff or administrators), include those demographics as well. Data should be included for all gender and ethnic groups.  The National Science Foundation defines Women, Persons with Disabilities, and three racial and ethnic groups—Blacks, Hispanics, and American Indians or Alaska Natives—as underrepresented in Science and Engineering.  This is where the diversity performance is measured. Discuss the data presented in the table – where is your College seeking to improve?

 

Part 5: Payment

The application fee is $375 and is payable by credit card online once you submit.

 

For More Information

Questions about the application process may be directed to diversityrecognition@asee.org  with “ADRP Bronze Application” in the subject line.  The application window for this round will be open October 1, 2019 through  November 15, 2019.